This privacy notice describes how we collect and use personal information about you in accordance with General Data Protection Regulation (GDPR).
It contains important information on how and why we collect, store, use and share personal information, your rights in relation to your personal information and on how to contact us and supervisory authorities in the event you have a complaint.
AD2000 Group Ltd and associated companies collect, uses and is responsible for certain personal information about you. When we do so we are regulated under the GDPR which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.
“any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
WHAT INFORMATION DO WE COLLECT
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
In order for us to provide you with a service we need to collect personal data for correspondence purposes and/or service provision in any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy. In terms of being contacted for marketing purposes AD2000 Group Ltd would contact you for additional consent.
CAN I FIND OUT THE PSERSONAL DATA THAT AD2000 GROUP LTD HOLDS ABOUT ME?
AD2000 Group Ltd and associated companies at your request, can confirm what information we hold about you and how it is processed. If AD2000 Group Ltd and associated companies does hold personal data about you, you can request the following information:
- Identity and the contact details of the person or organisation that has determined how and why to process your data. In some cases, this will be a representative in the EU.
- Contact details of the data protection officer, where applicable.
- The purpose of the processing as well as the legal basis for processing.
- If the processing is based on the legitimate interests of AD2000 Group Ltd and associated companies or a third party, information about those interests.
- The categories of personal data collected, stored and processed.
- Recipient(s) or categories of recipients that the data is/will be disclosed to.
- How long the data will be stored.
- Details of your rights to correct, erase, restrict or object to such processing.
- Information about your right to withdraw consent at any time.
- How to lodge a complaint with the supervisory authority.
- Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
- The source of personal data if it wasn’t collected directly from you.
- Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing
WILL AD2000 GROUP LIMITED SHARE MY PERSONAL DATA WITH ANYONE ELSE?
We may pass your personal data on to the third-party service providers contacted to AD2000 in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with AD2000 Group Ltd and associated company’s procedures. If we wish to pass your sensitive personal data on to a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.
HOW LONG YOUR PERSONAL INFORMATION WILL BE KEPT
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including the purposes of satisfying any legal, accounting, or reporting requirements.
We will hold personal data for the period we are required to retain this information by applicable UK tax law (currently 6 years). In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.
INFORMATION COLLECTED FROM OTHER SOURCES
We collect information to analyse the performance of our websites and how different parts of our website are used. We use Google Analytics to do this.
Google Analytics stores information about how users get to our sites and from which device types, how content is being used whilst on the site and how long users spend on the site.
Good Analytics also provides information on interests and demographics of our visitors.
The information is collected using a tag placed on our websites and does not relate to any personally identifiable information being collected.
AD2000 Group Ltd and associated companies has set our analytics not to expire i.e. the information will be retained in order to allow us to analyse trends in our website usage over time.
HOW CAN I OPT-OUT OF THIS DATA COLLECTION?
If you want to opt out of Google’s Analytics collection you can install a browser add on. If you wish to opt out of data collection for demographic and interest data you can do this using Google Analytics Opt out Browser Add-on
Under the GDPR you have a number of important rights free of charge. Under certain circumstances, you have the right to:
- Request access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address.
- Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
- Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing. (see below).
- Object Processing of your personal information where we are processing your personal information for direct marketing purposes.
- Object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you.
- Object in certain other situations to our continued processing of your personal information.
- Request the transfer of your personal information to another party. For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ right under the General Data Protection Regulation which is accessible via https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/.
WHAT FORMS OF ID WILL I NEED TO PROVIDE IN ORDER TO ACCESS THIS?
AD2000 Group Ltd and associated companies accepts the following forms of ID when information on your personal data is requested:
- Driving Licence
- Birth Certificate
- Utility Bill (from last three months)
KEEPING YOUR PERSONAL INFORMATION SECURE
We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an authorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an unauthorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
CHANGES TO THIS PRIVACY NOTICE
This privacy notice was published on 24th May 2018 and last updated on 24th May 2018. We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice on this page.